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One person owns the entire process. Without this, tasks fall through the cracks.
Lock the date early — movers, IT, and landlord all need lead time.
Include movers, IT setup, furniture, downtime, and a 15% contingency buffer.
Check notice periods, dilapidation clauses, and deposit return conditions.
Measure rooms, check power points, assess natural light and ventilation.
Map team zones, meeting rooms, storage, and common areas before moving anything.
Compare full-service vs. self-managed. Always ask about insurance coverage.
Decide what moves, what gets sold or donated, and what needs replacing.
Internet, phone lines, server room, power capacity — confirm all before signing.
Moves are the best time to shred outdated documents and clear old equipment.
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Verbal agreements are not enough. Get everything in writing.
Everyone needs to know where things go on day one.
Allow 2–4 weeks for delivery. Factor this into your move-in date.
Internet, servers, phone systems — book engineers well in advance.
Share timeline, new address, parking and transport info, and what they need to do.
Update delivery addresses with couriers, office supplies, and service providers.
Bank, HMRC, registered address, insurance, subscriptions — start the list now.
Set up forwarding for at least 12 months as a safety net.
Schedule phone and internet cutover for a low-traffic period — Friday evening is common.
Archive files, spare equipment, seasonal items — anything not needed daily.
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Book elevator access at both buildings. Movers need clear, unobstructed access.
Color-coded labels by team or room. Number boxes and keep a master list.
No exceptions. Run a full backup and verify the restore process works.
Desks should be cleared by Thursday EOD if moving Friday or Saturday.
Power, water, heating — confirm connection dates. Arrive to a live building.
Find problems now, not on Monday morning. Have a mobile hotspot as backup.
Who does what, when to arrive, what to bring, what movers are handling.
Kettle, coffee, toilet paper, cleaning supplies, tools, extension leads, chargers.
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Split duties — one at origin, one at destination if possible.
Tick off equipment against your labeled list. Do not sign off until complete.
Stick copies of the floor plan at the entrance of the new office.
If there is a problem, you want to know at 10AM, not 8AM Monday.
Document condition for deposit return. Photograph walls, floors, and fixtures.
Lights off, windows closed, all keys handed over, nothing left behind.
Prioritize key team leads, reception, IT hub. Others can set up the next day.
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Google Business Profile, website, LinkedIn, email signatures, contracts, stationery.
A short direct email. Do not assume they will find it themselves.
Damaged items, missing equipment, IT problems — deal with these in week one.
Check your policy for the claims window. Missing it forfeits your claim.
What felt right on paper may not work in practice. Adjust in week two.
A quick anonymous survey catches problems early and signals you care.
Secretary of State, bank, HMRC, insurers, pension providers — the full list.
Know your rights. Deposits must be returned within the legal timeframe.
What went well, what did not — your future self will thank you.